Whether you own a vacation home in South Florida or an investment/income property, we can help you. When you hire us to manage your property, you can expect the following services

Evaluate the property and determine an accurate rental rate

  • Perform detailed documentation of the interior and exterior including photos
  • Offer recommendations on repairs and cosmetic improvements that maximize monthly rent while providing good ROI.
  • Gather data on rental rates in the area and work with owners to determine the optimal rental rate. Rent research will vary, but should include looking at the recently rented comparables according to size and type.
  • Discuss with owners the pros and cons of different policies such as accepting pets, allowing smoking etc.
  • Discuss with the owners what will be the rental value of the property.

Market the property for rent

  • Prepare home for rent.
    • Clean home and optimize interior appeal.
    • Manicure landscaping to increase curb appeal.
  • Create ads tailored to the property and advertising medium. Some of the mediums commonly used are:
    • Paid and free rental listing websites.
    • Print publications.
    • Signs.
    • MLS.
    • Install a lock box on the property.
  • Work with other realtors and leasing agents to find a tenant.
  • Meet prospective tenants for showings throughout the week and weekend.
  • Provide prospective tenants with rental applications that are legally compliant with fair housing laws.
  • Collection applications with application fee.

Tenant Screening and Selection

  • Receive offers and send it over to the owner.
  • Perform a background check to verify identity, income, credit history, rental history, etc.
  • Grade tenant according to pre-defined tenant criteria.

Tenant Move In

  • Prepare leasing agreement.
  • Help tenant with the condo association application procedure.
  • Confirm move in date with tenant.
  • Review lease guidelines with tenant regarding things like rental payment terms and required property maintenance.
  • Ensure all agreements have been properly executed.
  • Perform detailed move in inspection with tenant and have tenants sign a report verifying the condition of the property prior to move-in.
  • Collect first months rent and security deposit.

Rent collection

  • Receiving rent.
  • Hunting down late payments.
  • Sending out pay or quit notices.
  • Enforcing late fees.

Evictions

  • Hire an Attorney to initiate an eviction process.

Legal

  • Refer owner to a qualified attorney when necessary.

Inspections

  • Perform periodic inspections (Inside and outside) on a predefined schedule looking for repair needs, safety hazards, code violations, lease violations, etc.
  • Send owner periodic reports on the condition of the property.

Financial

  • Provide accounting property management services.
  • Make payments on behalf of owner (Mortgage, insurance, HOA dues, etc.)
  • Detailed documentation of expenses via invoices and receipts.
  • Maintain all historical records (paid invoices, leases, inspection reports, warranties, etc.)
  • Provide annual reporting,  for tax purposes.
  • Provide easy to read monthly cash-flow statements.

Maintenance, Repairs, and Remodeling

  • Establish a preventative maintenance policy to identify and deal with repair needs.
  • Assign jobs to different parties (in-house employees, handyman and professional contractors) based on who will do the best job for the best price.
  • Maintain outdoor areas.

Tenant Move Out

  • Inspect unit and fill out a report on the property’s condition when the client moves out.
  • Provide tenant with a copy as well as estimated damages.
  • Return the balance of the security deposit to the tenant.
  • Forward any portion of the owner’s portion of the tenant deposit to the owner or hold in owner reserves for repairs.
  • Clean unit and perform and needed repairs or upgrades.
  • Re-key the locks.
  • Put the property back on the market for rent.